Managing Part-Level Control

Part-Level Control is one of Net-Inspect's enhanced security options. Depending on account configuration, it can include any of the following:
 

• Part number control: FAIRs and other records may only be created for parts that have already been set up and defined in your Net-Inspect account.
   
• Program control: Technical data related to a part number can only be accessed by users who are aligned with one of the programs aligned with that part.
   
• Division control: Technical data related to a part number can only be accessed by users who are aligned with one of the divisions aligned with that part.
   
• Jurisdiction and Classification banners: Users viewing a part's technical data will see a banner at the top of the page that describes a part's Jurisdiction and Classification and provides a customizable security warning.

This article is intended to assist in managing the part numbers throughout your supply chain when enhanced security is enabled.
 

Viewing Your Part List

You can view your company's part list through Quality Management > Part & Feature Setup.  You can browse the list or search by a part number, either by using the search box in the upper right corner of the table or by clicking the filter icon  at the top of any column. 




Select a part for viewing and you will come to the part info page:



Here you will see the part number and part. You will also notice the "Remove Part" checkbox. If the part needs to be removed from your part list, then you can mark this checkbox and click Save Changes.

Next, click on the Access Control tab. Note that in this example, the part has been assigned two programs. Internal and supplier users may only access data related to this Part Number (such as FAIRs) if they are aligned with one of these programs.

The part is also assigned to a jurisdiction and classification. A corresponding banner is displayed at the top on the part record, as well as at the top of other records (i.e. FAIRs) related to the part number.

Suppliers - Creating a FAIR for Part-Level Control Customers

Parts: When a supplier is creating a new FAIR for a part-level control customer or selecting a part-level control customer on an existing FAIR, they will only be able to enter part numbers that have already been set up on that customer's part list. Suppliers should be sure to use the part number that has been provided by the customer.

Programs: Suppliers may only be able to select programs that customer has aligned with the part record (on the Access Control tab). If a user is not aligned with one of these programs, then a supplier administrator will need to assign programs to their User ID. (See Adding Programs to Users)

If the supplier tries to provide a Part Number that is not on the customer's part list, then they will receive this message:



The supplier can either click Cancel and review the part number, or click OK to request that the part number be set up by the customer:



The supplier may need to select the division at the Customer that they are working with (if applicable), and will need to provide a contact email address. The customer will receive an email notification when the request is submitted, and the supplier will also be notified by email when the request is addressed.
 

Handling Part Number Requests

By default, all Setup Administrators are emailed a notification indicating that a part record has been requested. Users may also opt in to this notification by clicking their name in the upper-right corner of any page > My Settings > Notifications > "Opt In" to Part Number Request to receive notifications for ALL part number requests from suppliers. 




A list of open part number requests is available through the Supplier Requests page (Setup icon > Supplier Requests).



For each part number request, you will see an Approve and Disapprove button:



Disapprove: Part number request is not granted. (e.g., Part Number is incorrect, or has already been set up.)
Approve: Part number request is granted. Note: The part number is NOT automatically added to your part list when clicking the button. You must also go to the part list and add the part number (see below).

Clicking on approve or disapprove will send a notification to the email address indicated, letting them know whether the request was approved or disapproved. 
 

Creating a New Part Record

If a new part record should be created, then navigate to Quality Management > Part & Feature Setup > ADD NEW PART



Enter the Part Name and Part Number, then click on CREATE PART:




Next, navigate to the Access Control tab and assign appropriate programs, divisions (if applicable), and necessary Jurisdiction and Classification information. 



Afterward, you can go back to the Supplier Requests queue and Approve the part number request.