APQP/PPAP: Interim PPAP Approval Form (PSW)

Interim PPAP Approval Forms (PSWs) allow suppliers and customers to approve shipment of parts either for a set period of time and/or for a number of parts prior to the completion of an APQP/PPAP Package.

An approval form can be initiated through the "PPAP Approval Form (PSW)" section of an APQP record. Clicking the "Show Approval Form Details" button will display a list of initiated Approval Forms as well as the "Create Approval Form" button, which can be used to start an Interim or Final approval form.

An approval form cannot be created for a checklist if it already has a Final approval form that is "Submitted" or "Approved".

An existing approval form may be cancelled by clicking the "Void" button in the top-left of the approval form. The Void option is not available to the APQP record's supplier after an approval form has been approved.

Approval Form (PSW) Info

Approval Form Record Type

Interim Approval Form: Establishes temporary conditions for shipment of product. May be created at any time during the life cycle of an active APQP record; the option is only unavailable if the APQP record is Void, or if the record already has a Final approval form in progress or approved.

An expiration date will appear in this section of the form, if one was provided by the customer while approving the approval form.

Final Approval Form: Created when all PPAP requirements have been fulfilled. A Final approval form may be created for an APQP record only if all of the following conditions are met:

♦  If required by the customer, supplier checklist confirmation completed at the top of the checklist tab
♦  All mandatory fields in the Basic Info section of the package are completed (shown as bolded)
♦  All Required items have been signed for by the supplier (which are listed above the approval form item)
♦  The checklist has no other non-Voided Final approval forms

Once the Final approval form is initiated, the APQP record may no longer be edited by either the supplier or the customer (unless items exist after the approval form item on the checklist).

Approval Form Status

Initiated: Approval form has not yet been signed by the supplier.

Submitted: Approval form has been signed by the supplier, but has not yet been approved by the customer. The approval form may not be edited while it is in this state.

Approved: An interim approval form may reach Approved status if the supplier submits and the customer approves or if the customer approves without a supplier signature.

Rejected: Approval form was submitted by the supplier and then rejected by the customer. The approval form can be edited and resubmitted by the supplier, if needed.

Void: Approval form has been cancelled by the supplier or customer.

Submission

Used for indicating the "type" of approval form submission and why it was initiated. Only the supplier may complete this section.

The customer may require comments along with certain selections.
 

PPAP Elements

This section reflects the state of the checklist when the approval form was initiated.  IT will not receive updates as changes are made to the checklist.

A field is provided for entry of Comments or an Action Plan for each element, where needed.
 

Submission Results

Used to indicate the type(s) of results provided during the course of APQP/PPAP for an approval form submission, and whether they "meet all drawing and specification requirements." (If "No" is selected, then comments must be provided.) Only the supplier may complete this section.

The Submission Results section is disabled by default, but can be toggled on by the customer. 

Declaration

The supplier may sign the approval form in this section. This certifies that the conditions above the "Supplier Authorized Signature" field have been met, locks the approval from further editing, and Submits the approval form to the customer for approval.

If the "Reason for Submission" or "Submission Results" sections have been only partially completed, then it may be necessary to finish them before submitting the approval form.
 

Customer Use Only

The customer may use this section to either Approve or Reject the approval form.

A submitted interim approval form may be rejected once it has been submitted