Company Setup: Certificates

Navigation Path: Company Setup > General Setup > Company Details > Certifications

The Certifications page allows supplier companies to record and manage their quality certifications. Information entered here is visible to customers who view the company's supplier profile. Customers can review and verify certifications from their side of the platform.

This page is accessible to supplier setup administrators only.

Certifications List

The Certifications page displays a master list of standard certifications across a wide range of industries. Certifications your company has added entries for appear at the top of the list. Certifications with no entries show a status of N/A.

By default, the list is filtered to show only certifications your company has added entries for. To view all available certifications in the standard list, uncheck the Only Show Company Certifications checkbox.

To view certifications that have been removed, check the Show Removed Certifications checkbox.

Use the Search field to find a certification by name.

List Columns

Certification
The name of the certification standard (e.g., ISO 9001, AS9100, Nadcap). This list is maintained by Net-Inspect and covers certifications across aerospace, defense, automotive, and other industries.

Status
Reflects the status of the most recent version entered for this certification. Possible values are:

• Active — The certification is current and within its expiration date.
• Expired — The certification's expiration date has passed.
• Removed — The certification entry has been removed.
• N/A — No version entries have been added for this certification.

Latest Version
The version identifier of the most recently added entry for this certification.

Category
The classification category for the certification (e.g., Quality Management System, Aerospace and Defense Quality Systems, Automotive Quality Systems).

Standard
The issuing standards body associated with the certification (e.g., ISO, SAE, Nadcap, IATF).

Industries
The industries to which the certification applies (e.g., Aerospace, Defense, Automotive).

Filtering the List

Each column header includes a filter icon. Click the filter icon on any column to narrow the list by that column's values. Available filter options vary by column. Select one or more values and click APPLY to filter, or click RESET to clear the filter.

 

Adding a Certification

There are two ways to add a new certification entry, depending on whether you are adding to a certification type already on your company list or starting fresh.

Adding to an Existing Certification Type

If your company already has at least one entry for a certification type (indicated by an Active, Expired, or Removed status in the list), you can add a new version entry under that certification:

1. Locate the certification row in the list.
2. Click the blue + button at the right end of that row. A tooltip reading Add New Certificate Version will appear on hover.
3. The Add Certificate modal will open with the Certificate field pre-filled. You may change this selection if needed.
4. Complete all required fields and any applicable optional fields.
5. Click ADD.
6. After clicking ADD, you will have the option to upload a supporting certificate document. This step is optional.

Adding a Certification from the Standard List

To add an entry for a certification type that does not yet have any company entries (shown with a status of N/A), or to add any certification using the page-level button:

1. Either click the + ADD CERTIFICATE button in the upper right of the page, or click the gray + button at the right end of any N/A certification row (tooltip: Add Certificate).
2. The Add Certificate modal will open. If you used the row-level button, the Certificate field will not be pre-filled and must be selected.
3. Complete all required fields and any applicable optional fields.
4. Click ADD.
5. After clicking ADD, you will have the option to upload a supporting certificate document. This step is optional and can be skipped.

Add Certificate Modal Fields

Certificate
Required. Select the certification type from the dropdown list. When opening the modal from a claimed certification row's blue + button, this field is pre-filled with that certification type but can be changed.

Version
Required for some certificate types. Enter the version or revision identifier for this certification entry (e.g., 2015, C, Rev D). Previous version entries are retained in the record history.

Certificate Identifier
Optional. Enter the unique identifier assigned to this specific certificate document (e.g., a certificate number or registration ID).

Issuing Body
Optional. Enter the name of the organization that issued or audited this certification (e.g., Bureau Veritas, DNV, ANAB).

Issued Date
Required. Enter or select the date this certification was issued.

Certification Scope
Optional. Enter a description of the scope of activities or products covered by this certification.

Oasis ID
Optional. Enter the OASIS database registration ID associated with this certification, if applicable.

Accreditation Body
Optional. Enter the name of the accreditation body that oversees the issuing body for this certification (e.g., ANAB, UKAS).

Expiration Date
Optional. Enter or select the date this certification expires.

Next Audit Date
Optional. Enter or select the date of the next scheduled surveillance or recertification audit.

Certification Version History

Each certification type in the list can have multiple version entries. Click the expand arrow to the left of a certification name to view all version entries recorded for that certification type. The list rolls up the latest version identifier and its current status into the main certification row.

Version entries in the expanded view include the following columns: Identifier, Version, Status, Expiration Date, Scope, Issued Date, Issuing Body, Accreditation Body, Next Audit Date, and Certificate (document link).

Uploading a Certificate Document

After clicking ADD on the Add Certificate modal, you will be given the option to attach one supporting document (such as a scanned certificate or PDF). This upload is optional. You may also attach or replace a document later by clicking the document upload control on the version entry row in the expanded certification list.

To remove an attached document, click the X next to the document link on the version entry row.

Customer Visibility

Certifications entered on this page are visible to customers who view your company's supplier profile. Customers can see the certification type, version, status, scope, issued date, issuing body, accreditation body, next audit date, and any attached certificate document.

Customers may choose to verify your certification entries from their side of the platform. If you remove a certification entry, any customer verification associated with that entry will be marked as Pending Reverification. Customers may re-verify the entry or choose to hide it from their view. If the certification is later re-added to your profile, it will reappear in the customer's list for re-verification.

For more information on how customers view and verify supplier certifications, contact your Net-Inspect account representative or refer to the supplier profile certifications article.