PPAPD/ Reuse Library: Acknowledgements – Net-Inspect

Training Materials can be found here.

Acknowledging Updates from Reuse Libraries

Reuse Library is an extension of the PPAPD module, allowing you to create reusable templates for Process Flow Diagrams (PFD), Process Failure Mode and Effects Analysis (PFMEA), and Control Plans (CP). These templates can be linked to PPAPD and other Reuse Library records, enabling seamless updates across deliverables. When a new library version of a PFD, PFMEA, or CP is released, records using those libraries receive updates that need to be acknowledged. This article provides step-by-step instructions on how to acknowledge these updates, ensuring your records stay up-to-date while maintaining control over changes.

What is Acknowledgement?

Acknowledgement is the process of reviewing and either accepting or ignoring updates to your PFD, PFMEA, or CP deliverables that originate from a new library version. When you accept changes, they are applied to your record, and any shared column data (e.g., process steps or characteristics) is automatically propagated to the other linked deliverables. You can acknowledge changes at the cell level, row level, or for the entire deliverable, giving you flexibility to manage updates effectively.

Important Note: there is not capability to save and finish acknowledgements later.

Step 1: Identify Updates from the List Page

To quickly find records with pending updates, use the PFD-PFMEA-CP or Reuse Library list pages.

On the list page, look for the Unacknowledged Library Changes column
- This column indicates the type of updates: Significant (requires action to publish) or Regular (optional to acknowledge)
Use the filter options (e.g., "Significant" or "Regular") to narrow down specific deliverable versions with unacknowledged changes
- Example: Filter for "Significant" to prioritize updates that must be acknowledged before publishing
From the list page, click on the row to open its details (e.g., Control Plan #RL-1003-4)

Step 2: Access the Acknowledgement Function

Once you've identified a deliverable with updates, you can begin the acknowledgement process.

Within the deliverable, navigate to the Library tab on the right sidebar
Click on the name of the library to update
1. A blue information icon indicates a "Regular" update while a yellow warning icon indicates a "Significant" update
2. The library information displays
  - A View New Version button to preview the updated library version
  - An Acknowledge button to start the acknowledgement process
Click the Acknowledge button to proceed

Step 3: Review and Acknowledge Changes

The Acknowledgement page allows you to review and manage updates to your deliverable. You can choose between two modes: Review Changes (default) or Quick Accept.

Overview

The Acknowledgements page is built on top of the online view giving you the same grid experience in terms of searching, filtering, and viewing the data. On the Acknowledgement page, you’ll see a table showing the deliverable’s data with changes from the library superimposed.

Important note: No changes are made to the destination record (where you clicked the "acknowledge" button) unless you click Complete Review >> "Accept Selected" or "Accept All"

Visual change indicators
- Cells or rows with changes are highlighted in yellow but row movement also displays an icon
- Deleted rows are highlighted in red
- Added rows are highlighted in green
The Total Changes counter (e.g., "Total Changes: 2") shows how many updates need review
- Ignored and Accepted Changes counters iterate as changes are accepted or ignored
Quick Filters
- Include Blank Cells: includes changes where cell content was erased. This action will change the counters
- Hide all unchanged rows: focuses the acknowledgements on only updated rows
Library summary information
- The top portion of the page contains the header data from the source reuse library record for context
- A hyperlink to that record is available at the top
- This header can be collapsed by clicking the - icon above the header
Review Modes
- There are two ways to utilize the acknowledgements page: Review Changes and Quick Accept

Option 1: Review Changes Mode (Default)

This mode opens a modal to display changes, allowing you to review updates before accepting or ignoring them.

To review changes:
- Cell-Level Review: Click on a highlighted cell to open the "Accept Row Changes" modal
  - The modal shows the current value and the updated value and the name of the column (e.g., "External: -" vs. "External: Increased Cost")
  - Check the Show Differences box to highlight specific changes
- Row-Level Review: Click on a row number (e.g., row 8) to review the row change (move, add, delete)
  - This information is indicated above the table of column content changes
- Full Row Review: Check the box in a row to review all changes in the row (e.g., a row was moved and the External column content changed)
- Click Accept All to accept all changes at once
In the modal:
- Click Accept Change(s) to apply the update to the cell or row
- Click Ignore Change(s) to ignore the update and keep the original data
Repeat for all highlighted cells or rows as applicable
- Not accepting a change counts as ignoring
Once you’ve reviewed all changes, click Complete Review to finalize your decisions
- Two options will appear: Accept Selected (to only keep what you accepted) or Accept All (to accept everything)
Accepted changes will be applied to your deliverable, and shared column data will propagate to other deliverables (e.g., from PFMEA to PFD/CP)
The Unacknowledged Library Changes column on the list page will update to reflect your actions (e.g., from "Significant" to none if all library updates for a deliverable are acknowledged)

Option 2: Quick Accept Mode

If you prefer to skip the review modal and accept changes directly, use the Quick Accept mode.

On the Acknowledgement page, toggle the Review Changes radio button to Quick Accept
Highlighted cells or rows will no longer open a modal when clicked
Select the cells or rows you want to accept (clicking again will ignore the changes):
- Click individual cells to accept specific changes
- Click a row number to accept row changes
- Check the box for a row to accept all changes for that row
- Click Accept All to accept all changes at once
Click Complete Review and select the appropriate option to apply the changes to your deliverable and propagate shared data
The Unacknowledged Library Changes column on the list page will update to reflect your actions (e.g., from "Significant" to none if all library updates for a deliverable are acknowledged)